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City Clerk - Juanita M. Smith
The Clerk for the City of Brown City is an elected two year position with elections occurring on even numbered years. The Clerk's Office responsibilities include:
Keep and maintain all official City records.
All original records are kept on file in the City Hall. This includes City policies and procedures, ordinances, resolutions, easements, special assessment district petitions, tax abatement requests and many other documents. We employ an Administrative Assistant who is generally able to quickly locate City documents as needed for the public.
Required signer, along with the City's Mayor, on all City contracts.
I am one of the two required signers on all City Contracts. This includes employee agreements, contracts for services, and any other legal document.
I am one of the two required signers on all City checks, including payables and payroll checks.
Preparation and maintenance of all City Council meeting agendas and official minutes. Also maintains all Planning Commission, and Zoning Board of Appeals Agendas and Minutes.
This office is responsible for preparing and distributing agendas for all City Council and Planning Commission meetings, to include special meetings. We also prepare the packets of information necessary for all elected officials to come to the meetings prepared and informed on the issues before the City Council and Planning Commission.
After the meeting, we prepare the official minutes and publish them in accordance with the law as it pertains to legal notices. We also post all meeting notices, meeting cancellations, and special meetings. All postings are done in accordance with the Open Meetings Act.
The Clerk's Office conducts all local, county, state and federal elections. The Brown City Community School District is responsible for all school elections. At this time, Brown City does not oversee the Brown City Community School District Elections. Please refer to the Election Page for additional forms and information regarding the 2006 election schedule.
Process Freedom of Information Act requests:
This office is responsible for processing all freedom of information act requests. Upon receipt of a request, we route the document to the proper department for review and follow-up, all within the time limits as specified in the Act. In the event we are unable to respond within the specified time, we make a request of the applicant for an extended period of time with an explanation for same. (Please refer to the Permits section for this form.)
Publication of all legal notices, documents, and meeting minutes.
This office is responsible for the publication of certain legal notices and documents in a local newspaper. We utilize the services of the Brown City Banner. Employment notices are placed in the Brown City Banner and/or Sanilac County News.
Hours: We are open Monday through Friday from 9:00 am until Noon, and 1:00 to 5:00 pm.